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Chiming in again - 1 month later.
I am currently in love with DEVONthink. I started to embrace OCR
and tried going completely paperless. For that I went ahead and
shoved everything into Abbyy and similar tools.
DEVONthinks classifier is killer! I could drop a OCRed document
without any manual input into my Database inbox, and DEVONthink can
with very good accuracy suggest the correct place where this
document most likely belongs, and what documents could be related
to it. Before I even tag or rename that is.
The UI is still clunky, but turning it minimal and only using
the ‘Split View’ helped a lot.
I expanded it with a couple Applescripts for moving things around,
and rewired a bunch of the keybindings with Keyboardmaestro. Not
perfect (I really need quickjump, quick move to), but it’s
getting better!
On my phone I started using Workflow to interact with DEVONthink to
go and move everything from emails, notes, pictures and other
things that need an action into it. The sharing extension can
create a task with deeplink in omnifocus, or I could just select an
item and hit ‘copy link’. I also have workflows that import
something into DEVONthink and directly create a task in
Things/Omnifocus
So my workflow currently is:
Collect: Use scanbot / document scanner for collecting physical
documents, sharing/clipping/send to DEVONthink for digital things.
Use workflows within Alfred to rapidly shovel files and text dumps
away. Create tasks when necessary in Omnifocus/Things with deeplink
back to DT. Everything ends up in the inbox of either app, nothing
floats around in ‘void’ like my email mailbox or document stack
at home.
Classify: Run OCR on physical documents, sort from inbox into
correct database. Tag things, assign contexts/dates and
organize
Act: When it’s time to do the task or when I want to do more
research, I usually don’t need anything else except DT and my
task manager. I don’t need to search for the correct email /
document because everything is neatly organized, linked and synced
within DT. Not much more to explain here, we all know Omnifocus
:p
When done, if the document is important, I archive it in DT
(into a separate Archive database) or kill it.
So yeah, DT silently turned into one of my most used and most
important apps on my mac and phone. It gives me great piece of mind
to know that all my important things are encrypted, backed up to
multiple locations and organized in a clear way. And even if not,
DT can likely find them anyway.
DT single-handedly replaced a ton of apps for me: notes,
bookmarks, reading list, articles, document manager, RSS reader,
archiver, sync agent, file search, data encrypter
I’m still not at a zen and am still trying to figure correct
tagging out, but step by step I’m getting there.
Some things I wish for:
Prettier markdown preview/editor on mac
Quick move / Quick open / Quick navigate
Classify from Global Inbox into correct databases
A nicer UI
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