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gazt:
dvcrn: thank your for your post, that really inspire me!
How have you set up the “masterfolders” in DT? One archive
and one reference materials for ongoing projects?
Myself I have one tikklerfile, one archive, one someday/maybe
and one for active projects. But it´s still a bit messy.
I would love to hear more in detail what scripts you use and how
you use them? And it you have time, how your workflow looks in
practise.
Thanks anyway for posting, just this is helped my thinking about
handling reference material
I’m far from being a DEVONthink expert and mostly just mess
with things until I find something that sticks. Currently I have 5
databases (strong encrypted and synced to my NAS at home and
Dropbox at the same time):
Notes&Articles: For clipping articles,
rapidly jotted notes, or other random things. This is a more
temporary
Documents: For serious documents, everything
from contracts, bills, OCRed scans, tickets, etc
~Company Name~: Database for documents/notes
that are strictly related to my job. Meeting notes, specs, emails,
reading material, project related things
Local index: Database consisting only of
folders that are locally indexed in DEVONthink for search. Not
syncing this one. I point it to index my companies Dropbox, some
code snippets, or other text based documents
Archive: Long term archive. I move things to
here from the other databases when I think something might be
necessary at a future point like old tickets, emails when switching
jobs or accounts, etc. This db is not synced to my phone.
My workflow is to just shovel things into the inbox, then a few
times per day move it into the correct db and classify from there
(classify directly from the global inbox is something that
might come at a later point).
I set up Abbyy with Hazel so that when I upload something to
Dropbox for example, my mac automatically OCRs the document with
Abbyy, renames it, then imports it to DEVONthink.
On mac I use Alfred / Keyboardmaestro to quickly add text or
files to the inbox. Being a engineer, I also added a
devon shell command to do the same (devon
somefile.txt).
On iPhone I use Scanbot to upload into my Dropbox hotfolders (or
directly to DEVONthink if it doesn’t need OCR or is sensitive
enough for me to not want Dropbox to see it), and a handful of
workflow actions to:
Copy my current clipboard
Track expenses
Save an email and create a task in Omnifocus/Things with a
reference back to it
That’s mostly it :)
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