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gazt:
dvcrn: thank your for your post, that really inspire me!
How have you set up the âmasterfoldersâ in DT? One archive and one reference materials for ongoing projects?
Myself I have one tikklerfile, one archive, one someday/maybe and one for active projects. But it´s still a bit messy.
I would love to hear more in detail what scripts you use and how you use them? And it you have time, how your workflow looks in practise.
Thanks anyway for posting, just this is helped my thinking about handling reference material
Iâm far from being a DEVONthink expert and mostly just mess with things until I find something that sticks. Currently I have 5 databases (strong encrypted and synced to my NAS at home and Dropbox at the same time):
Notes&Articles: For clipping articles, rapidly jotted notes, or other random things. This is a more temporary
Documents: For serious documents, everything from contracts, bills, OCRed scans, tickets, etc
~Company Name~: Database for documents/notes that are strictly related to my job. Meeting notes, specs, emails, reading material, project related things
Local index: Database consisting only of folders that are locally indexed in DEVONthink for search. Not syncing this one. I point it to index my companies Dropbox, some code snippets, or other text based documents
Archive: Long term archive. I move things to here from the other databases when I think something might be necessary at a future point like old tickets, emails when switching jobs or accounts, etc. This db is not synced to my phone.
My workflow is to just shovel things into the inbox, then a few times per day move it into the correct db and classify from there (classify directly from the global inbox is something that might come at a later point).
I set up Abbyy with Hazel so that when I upload something to Dropbox for example, my mac automatically OCRs the document with Abbyy, renames it, then imports it to DEVONthink.
On mac I use Alfred / Keyboardmaestro to quickly add text or files to the inbox. Being a engineer, I also added a devon shell command to do the same (devon somefile.txt).
On iPhone I use Scanbot to upload into my Dropbox hotfolders (or directly to DEVONthink if it doesnât need OCR or is sensitive enough for me to not want Dropbox to see it), and a handful of workflow actions to:
Copy my current clipboard
Track expenses
Save an email and create a task in Omnifocus/Things with a reference back to it
Thatâs mostly it :)
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